All Notes

How I manage my todos as a CEO

Last updated

Jan 14, 2025

Kanban board with five columns: Inbox, Backlog, Blocked, Delegated, Done

Most importantly:

  1. GTD-style β€œif it takes less than 2 minutes, do it immediately.”

  2. Create todos for everything (and I mean, everything, including replying to people) that go into Inbox.

    1. Always inbox zero across Slack/email/etc. Respond to slack messages/emails/etc. with β€œOn my todo list to reply, will get back to you”.

Every morning sit down and prioritize todos that are in the Inbox into the Backlog. (and reprioritize existing Backlog list if it’s changed)

Rarely (if never) do todos that you just created in the Inbox.

Whenever I’m not in a meeting, open todo list and do top Backlog item.

Other notes about Personal Growth and/or Company Building